Easy NHS Time & Attendance
Time and Attendance was born from a request by one of our existing customers to efficiently transform the manual paper process of capturing attendance data. Time and Attendance is feature rich, custom built specifically for the NHS and therefore is a clean, uncluttered system; allowing all users of the trust to use the system if management so wishes.
Features
- Self Service Data Entry
- Flexible workflow depending on groups (paypoint / organisations) requirements
- Automated system reminders for entry and authorisation (integrated with authorities email system)
- Automated validation and data entry prevention rules, for example preventing an employee to enter inappropriate bank holiday time
- Supports entry of both planned (training, holidays etc.) and unplanned absence (sickness)
- Bulk actions to allow efficient approval and authorisation
- Full Audit history per timesheet
- Easy and efficient management of period creation and control (for example closing for input)
- Seamless Integration with HR database and ESR
Workflow
Workflow can be tailored to suite the Organisations needs, so for example if self service was not installed a manager can directly enter time or payroll could set up automatic authorisation rules. The following diagram shows a typical Organisations workflow for data entry of attendance:
The following diagram shows an example workflow for leave of absence requests:
Example Screens
The Image below shows the managers group view:
Image below shows the self service data entry screen:
Reports
Time and Attendance reports empowers NHS management staff to effectively manage there workforce. All reports can take a department view or drill down to focus on individual groups or specific employees. Where applicable reports can be ranged by period or specific dates.
- Absences: By Input Period, By Dates, By Individual
- Enhanced/Overtime: Used to drive out high cost areas and facilitate decisions around resourcing and recruitment
- Emergency Duties: Review and control report
- Hours/Session: Review sleep in requirements for a department
- Authorisation: Full audit on workflow for authorisation of timesheet data
- Monthly Pay Return: Excel Data capture sheet to allow printing of timesheets, used if eForms big bang approach is not preferred; this allows managers to quickly enter data collected via paper