Easy NHS Expenses
Easy Expenses is a fully featured Expense software package which will efficiently enable your organisation to self serve claim entry and manage the expense transactions through to extraction and submission to ESR for payment.
Features
Vehicle setup and maintenance
- Entry of Authority and private vehicles
- Assignment of users to Authority vehicles
- Vehicle Amendment workflow governing entry process
Duty of care
- Employee Declaration
- Document Management: Validation and storage of key documents (MOT / RFL Certificate)
- Patient Addresses encrypted and not stored in a location lookup for all to see
User Types
- Mapping of personnel to valid NHS expense categories
- User Type workflow governing entry process
eForms
- Integrated mileage calculation via postcode including map based navigation and route deviation commenting
- Fully integrated with Easy core HR database
Workflow
The following diagrams illustrate the various workflows within the system. All key workflow steps guarded by additional authorisation steps requiring rekeying of security credentials. Workflow can be configured and tailored as per the individual needs of a group (defined as Organisation or Payroll).
Employee expense claim self service workflow:
Vehicle Amendment workflow:
Example Screens
Screen below shows the workflow screen associated with Authorisation:
Reports
All reports enable reporting by date or pay period with breakpoints by Organisation structure
- Mileage History reports
- Expenses History
- Vehicle Documents
- User Types
- Odometer Readings